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AWRA 2018 Annual Water Resources Conference
Baltimore, Maryland
November 4-8, 2018
Abstract Submittal Deadline:  May 7, 2018


Abstract Submittal
To be considered for placement in the program, please go to the link given below to connect to the abstract submittal form. ABSTRACTS MUST BE RECEIVED VIA THE WEB SITE ON OR BEFORE May 7, 2018. Membership in AWRA is encouraged but is not a requirement for presentation.

Abstracts are being sought on any topics dealing with, or related to, water.  A list of possible topics is provided that are common to our conferences, including a section on topics (Local Topics) that we view as especially important to the Mid-Atlantic area, but feel free to use your imagination and if you need advice contact the co-chairs.  Abstracts for both oral and poster presentations are sought (no papers are required).  AWRA Conference programs consist of four to five 90-minute concurrent sessions in four different time slots over the four day conference (16 to 20 sessions per day). A session is typically four 20-minute talks, leaving about 10 minutes for discussion or additional Q & A.  Posters are usually placed in the exhibit hall so that you can browse and talk to the authors.  One important caveat:  all presenters must pay a registration fee.

Before submitting your abstract, please have all the following information with you:

  1. Name, title, employer affiliation, full mailing address, email address, phone and fax numbers of the main contact and the presenting author. 
  2. Name, affiliation and email address of co-authors.
  3. Type of presentation: oral, poster, either oral or poster, panel  
  4. Abstract Title
  5. Abstract (350 words or less) 
  6. Credit card information for payment of abstract submittal fee ($25) (Payment of the abstract fee must be made, before abstract submission can be completed.)

Note:  A processing fee of $25 will be charged for each abstract submitted payable upon submission of the abstract. The fee is non-refundable and will not be credited toward the cost of the presenter's conference registration fee.

Start your abstract submittal here.

Topical Sessions (formerly Special Sessions)
As part of the general Call for Abstracts there is also an open Call for Topical Sessions and Workshops (deadline April 23, 2018). You can email the Technical Conference Co-Chairs to propose an oral session(s) on a specific topic (with four oral presentations).  The deadline for proposing a topical session or workshop is April 23, 2018. The Technical Conference Co-Chairs,
Kathy Hale and Kelly Mott LaCroix will evaluate all proposals and provide responses by April 27, 2018. Proposers will be responsible for recruiting speakers and populating their sessions or workshops. Proposals should contain: a brief description of the session or workshop and its importance; prospective speakers and topics; and the names, affiliations and email addresses of the proposers.  Note that all presenters must pay the conference registration fee.

Panel Sessions
If you wish to convene a panel session to promote discussion on a particular issue the convener should submit one abstract describing the session, its title, the panelists and what they will discuss, and the name, email address, title, and affiliation of each panelist.  Panel sessions are 90-minute discussions, and not a collection of individual presentations.  Please advise panelists that they must pay the registration fee.

Lightning Talks
These have really caught on since we started them a few years ago.  As the name suggests, these are short talks usually organized around a single or several related themes.  Each talk is five minutes, limited to five PowerPoint slides. Individual abstracts are not required.  About sixteen talks are accommodated in one 90-minute slot.  If you wish to organize a Lightning Talk session, let the co-chairs know ASAP.  Presenters are still required to pay the registration fee.

Other Ideas – Workshops, etc.
If you would like to organize a workshop or field trip, please contact the Technical Program Co-chairs right away.  We are looking for creative, original, and compelling ideas. 

Review of Abstracts and Notification of Acceptance 
Soon after the May 7, 2018 deadline, abstracts will be reviewed by the Program Committee for originality, technical merit, currency, and relevance to the Conference topics. Authors' suggestions for topic and format placement (oral, panel or poster) will be considered, but the Committee will make the final decision. The quality of the submitted abstract will be viewed as an indication of the quality of the presentation. Previous performance or failure to give timely notification of cancellation at previous annual and specialty conferences may influence the decision for acceptance.  Abstracts received after the deadline may not be considered or accepted.

Acceptance notification will be made via email to the presenting author by the end of June 2018.  Submitted and accepted abstracts will be available for viewing in the AWRA Conference App.  All conference attendees, including presenters, must pay the conference registration fee.

Cancellation Policy
Before submitting an abstract, authors should be confident that they will have funding to pay the registration fee, attend the meeting, and make the presentation. If the presenter finds he/she can't attend then they should attempt to find another person to make the presentation.  Late cancellations and failures to give scheduled presentations are disruptive and leave gaps in the program that are distracting to all attendees.  If cancellation is unavoidable, the presenter should notify Patricia Reid at pat@awra.org by Oct. 9, 2018.  Cancellations made after this date will be assessed a cancellation fee.